2023 RCMSC annual meeting minutes

Rose City Model Sailing Club Annual Meeting Minutes, January 21, 2023
Location: Winona Grange Hall, Tualatin, OR

Attending: Brad Knight, Dick Asmus, Gary Pietka, Jim Hansen, Larry Sanders, Mike Simmons, Mike Skeen, Peter Van Der Meulen, Roger May, Sherrell Steinhauer, Stan McKay, Steve Vess, Terry Goodell

Commodore Gary Pietka called the meeting to order at 10 am.

Commodore’s Report:
Gary Pietka reported that our club is doing well in spite of problems with our sailing venues. The powerboaters have been very vocal about the lack of maintenance at Tualatin. Gary has been working with them while trying not to jeopardize our use of the pond. The city plans to drain and clean the pond this summer. We continue to hear about rules compliance. We’re considering various ways to help our members understand the rules. After hearing some suggestions, Gary favored a separate meeting for a rules discussion.

Vice Commodore’s Report:
Dick Asmus thanked everyone for their help setting and retrieving our marks. He reminded us that practice races at fun sails don’t require penalty turns. He would like more fun sailing opportunities. Think about changing our rules for touching marks. Dick normally sets starting line length at 1½ boat lengths times the number of boats. Consider the around-the-ends rule for those over early. Some questions came up about being forced to touch a mark to avoid a collision with another boat. After a discussion about rule penalties (turns vs dropping back), Stan moved to allow touching marks, except when starting and finishing. Roger seconded, but after some discussion Gary tabled the issue until a rules meeting can be scheduled.

Secretary/Treasurer’s Report:
Stan McKay reported membership levels of 22 in 2019, 19 in 2020, 42 in 2021, and 37 in 2022. Race participation has fallen off slightly to 22 last year.

Our treasury started the year with a balance of$2089.54
– Engraved plates (2021)178.28
– Harland checks17.30
– Grange Hall rent and insurance213.92
– Club T-37 purchase200.00
– WordPress renewal52.03
– Engraved plates (2022)157.84
Total Expenditures-819.37
Year-end Balance1930.17

Buoys, batteries, trophy plaques, and CNC laser cutting were donated by members. Thank you!

Stan will update our member application form regarding dues and coordinate with bylaws. Our 2023 event schedule was approved. Peter has posted it on our website.

DF65 Fleet Captain’s Report:
Larry Sanders recommends using fun sail events for tuning help and coaching new owners.

DF95 Fleet Captain’s Report:
Chris Tomson didn’t attend the meeting.

T-37 Fleet Captain’s Report:
Gary Pietka plans to attend the Port of Toledo Wooden Boat Show in August. It’s a family oriented annual fun event that draws a good crowd. He would present his boat and club information.

Webmaster’s Report:
Peter Loop was unable to attend, so Stan and Gary read his report emailed earlier.
Web site statistics for 2022:

Views 20,413, Visitors 5375, Views per hour 3.8 (up slightly from 2021 and almost double 2020)
– People find us by search engines, Pinterest, and Facebook
– Top countries visiting us: US 11,934, UK 1655, France 1310, Australia 866, Germany 570
– Top pages: About RCMSC, DF65, Classified, Sailing Schedule, Race Results
Classifieds page is working well, please use it if you have a boat to sell. Send suggestions for our site to Peter. See links to other clubs. The AMYA site has been updated (www.theamya.org). You can go there to list all your boats without joining.

Election of officers:
Positions of Commodore, Vice Commodore, and Secretary/Treasurer are open. No nominations were made. No volunteers spoke up. Gary, Dick, and Stan agreed to continue to serve. Dick cautioned that he might be out of the country for an extended period. Sherrell agreed to take over responsibilities for marks and rescue boat. Larry Sanders and Gary Pietka agreed to continue as Fleet Captains of DF65 and T-37 classes. Since Chris Thomson wasn’t active in RCMSC events last year, Gary appointed Dave Anderson to the position of DF95 Fleet Captain.
Facebook account: After Bruce Dixon resigned mid-year, our account remained idle. Larry commented that without frequent postings, traffic tends to drop off. Our website is a much better route for people interested in our club. The consensus among members present was to close the account. Gary had contacted former member, Damien Webb, to find out how to close the account. Damien was unable to do that for reasons we don’t understand. Gary or Stan will contact Patrick to see if he can help.

Boats available: Steve Vess, a past member and past Commodore, rejoined our club. He has two Micro Magics available for purchase.

Trophy Presentations:
2022 T-37: 1st place Gary Pietka, 2nd place Tom Box, 3rd place Peter Loop
2022 DF65: 1st place Dave Anderson, 2nd place Larry Sanders, 3rd place Stan McKay
2022 DF95: 1st place Dave Anderson, 2nd place Sherrell Steinhauer, 3rd place Curt Knight

With snow falling outside, Commodore Gary adjourned the meeting and canceled the fun sail.

Respectfully Submitted,
Stan McKay
RCMSC Secretary/Treasurer

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